There are 2 ways for a City of Atlanta (COA) employee to purchase goods or services from your business:
1) Directly from your business if your quote is the lowest.
2) By contracting with your business after your business was awarded a competitive bid.
Registration as a Spend Authorized Supplier is required for the City to purchase goods or services from your business.
• Registration with the COA is not required for you to sell your goods/services to private companies or individuals within the City, but a business license is required.
• This registration creates your supplier proﬁle in the City’s purchasing system, Oracle Cloud Fusion, AKA “ATL Cloud”, AKA the Supplier Portal.
Pursuant to 23-O-1212, the thresholds for Micro and Small Purchases have been increased to $25,000 and $100,000 respectively, effective July 1st, 2023. Such a change requires an appropriate level of control to be instituted to safeguard the process.
These control measures are outlined below:
• $0- $5,000 (Micro Purchase): Requisition submitted with one quote attached and one level of supervisory approval.
• $5,000.01- $25,000 (Micro Purchase): Requisition submitted with one quote attached and three levels of supervisory approval, to include the Commissioner.
• $25,000.01- $100,000 (Small Purchase) Requisition submitted with Small Purchase form, Request for Quotation forms, and Memo from the Commissioner attached, and three levels of supervisory approval, to include the Commissioner. (Requires 3 estimates and lowest estimate will be awarded).
• Competitive bids (larger purchases/projects):
-- You must submit a bid response electronically through the Supplier Portal.
-- All responses submitted by the deadline are evaluated by a team of City employees, then the winning bidder is awarded the contract.
-- Our goal for competitive bids is 90 days from the publish date to the executed contract.
• Add Product and Service codes to your Supplier Proﬁle when you register or by editing your existing supplier proﬁle.
• Upload your capabilities statement as an attachment to your supplier proﬁle.
• Coming soon: cloud destination for suppliers to upload their capabilities statements, searchable by COA employees.
• Participate in supplier-facing activities you are invited to – expos, round tables, focus groups, outreach events, etc.
After registering, you are automatically signed up for the Procurement Monthly newsletter and for event and solicitation notiﬁcations via email.
• Any proponent (“Bidder” or “Offeror”) questions regarding the competitive bid (RFP/IFB) should be submitted in writing to the City’s Procurement Professional.
• All Bidders and representatives of any Bidder are strictly prohibited from contacting any other City employees, elected oﬃcials, or any third-party representatives of City on any mater having to do with the RFP/IFB.
• All communications by any Bidder concerning the RFP/IFB must be made to the City’s DOP contact person or any other City representative designated by the Chief Procurement Oﬃcer in writing.
• The blackout period begins with the advertisement of the synopsis and shall remain in effect until the execution of the contract, or the solicitation is canceled and will not be re-solicited, whichever comes first.
• During the blackout period, all questions pertaining to this solicitation must be directed to the Department of Procurement’s assigned Procurement Professional or the appropriate Supervisor.
• Offeror or any representative, agent or other person acting on behalf of Offeror is prohibited from contacting any other City agency, employee, representative, or elected or appointed official regarding questions about this solicitation.
• Violations of this section will result in Offeror’s disqualification.
• Email us at SRM@atlantaga.gov
• Coming soon: After submitting an information sheet on your company’s offerings, you will be sent a link to request an appointment via Microsoft Bookings.